Office Scanners: Buying Guide

The process of selecting a business document scanner can be overwhelming due to the variety of options available in the market. This guide aims to assist you in identifying the most suitable business scanners for your requirements, including:

• Mobile and compact desktop scanners

These scanners are designed to be portable and easy to relocate, making them suitable for individuals who require scanning capabilities while on the move or have restricted workspace.

• Sheetfed scanners

These scanners are well-suited for bustling office environments, offering efficient and dependable scanning of various media types and formats in high volumes.

• Flatbed scanners

These scanners are durable, versatile, and capable of high-speed scanning across a wide range of sizes and media types.

• Graphics scanners

These scanners provide exceptional quality for precise and detailed image reproduction, essential in industries where accuracy is paramount.

What is a Mobile/Compact Desktop scanner used for?

Epson’s award-winning mobile document scanners are lightweight, compact, and travel-friendly, allowing you to scan and preserve data wherever your company takes you. These high-performance solutions ensure that you can record essential data whether you’re at work or travelling. These lightweight mobile document scanners enable users to scan documents, ID cards, and other items while working in the office or remotely. This adaptable portfolio includes wireless, battery-operated, and ADF variants for simple, effective organisation in almost any business setting.

What is a Sheetfed scanner used for?

Sheetfed Office Scanners are widely utilized by organizations for digitizing contracts, reports, invoices, and various office documents. These scanners are engineered to process individual sheets of paper, drawing them through the device. The document is inserted into the scanner from a tray or feeder, traversing past the scanning sensors to capture the necessary data before being expelled from the opposite end.

These devices are particularly well-suited for high-volume document scanning tasks, such as processing invoices, forms, and other paperwork. They efficiently manage multiple pages and formats, making them ideal for settings like offices, banks, or administrative environments where paper documents are routinely handled. In this category, the leading sheetfed scanners are available in various sizes and functionalities.

For instance, Epson offers a selection of sheetfed scanners that includes:

– USB and high-speed USB scanners, which feature robust media handling and intelligent functionalities, allowing for seamless integration into business workflows while providing high-speed, continuous duplex scanning without sacrificing data integrity.

– Network scanners that enable direct scanning to network and cloud folders, email addresses, and USB memory devices.

– A3 scanners equipped with a high-capacity feeder, extensive media scanning capabilities, and a user-friendly touchscreen display.

What is a Flatbed Scanner used for?

Flatbed Office Scanners, which encompass photo and document scanners as well as A3 flatbed scanners designed for artwork, function by placing documents, photographs, or other media on a glass surface beneath a moving scanning array. These scanners are particularly suitable for delicate items, such as:

– Photographic negatives, x-rays, and slides

– Passports

– Thicker books and magazines

– Documents that are unsuitable for sheetfed scanning

Epson’s range of flatbed scanners provides a diverse selection of speeds, including high-speed models capable of scanning up to 70 pages per minute, along with varying duty cycles and multifunctional features. Additionally, they offer advanced scanning capabilities, high-resolution image output, and improved workflow efficiencies.

Flatbed Office Scanners VS. Sheetfed Office Scanners?

While flatbed scanners excel at handling individual documents and items, sheetfed scanners are more efficient for scanning multiple pages, as they can manage high volumes with less user intervention.

What is a Graphics Scanner used for?

Graphics scanners provide exceptional precision when digitizing intricate documents, including historical records, photographs, film negatives, and x-rays. They are particularly suitable for various sectors, such as:

– Healthcare

– Museums (for archiving specimens)

– Textile manufacturing

– Photography and graphic design

– Legal and public sectors

When selecting an optimal graphics scanner, it is essential to evaluate aspects such as versatility and high-resolution performance. Epson‘s wide selection of Graphic Scanners encompass these features, along with additional benefits like flexibility, user-friendliness, and energy efficiency.

Choosing the best business scanner, get in touch with our experts!